Let's get so much more out of archiving and setting reminders here within Google Keep. Hello everyone, Scott Friesen here at Simpletivity, helping you to get more done and enjoy less stress.
Today, I want to take a closer look at two features within Google Keep: the archive feature and the reminder feature. I'll show you some new ways to use these features to get more out of your note-taking and organizing all of your information within Keep.
A common refrain that I hear is that people have too many notes and too much information on the Google Keep home screen. By using the archive function, we can find a more efficient way to keep the home screen nice and clear.
You're probably already familiar with adding labels to your notes. Here you see I have a few sample notes with labels like work, family, and personal.
If I select the label on the left-hand side, I can quickly narrow down and see just those notes. For example, I can see just my work notes or my single family note.
But when I go back to the home screen, all the notes are presented together, somewhat jumbled. I can drag them side-by-side to group work together, but you may have 50 or even 100 notes staring back at you on the home screen.
One great workaround is to use the archive function. Don't be scared of using archive within Keep; archive does not mean that it's going to put the note in some kind of hidden, hard-to-reach place.
When you archive a note within Keep, it essentially just removes it from the home screen. Let me give you an example.
Here are my three work notes at the top. I'm going to select archive on all three of them, and of course, they have now been removed from my home screen.
If I select my work label on the left-hand side, there they are, ready for me to continue to interact with. I can add notes, add further content, pictures, or check off these things on my to-do list.
They are fully functional for me to use and manage, whether I'm on the desktop view or on a mobile device. You may want to consider getting into the habit of archiving almost everything within Google Keep.
This keeps your home screen nice and clean. As you see here, I have no notes at the moment, but if I go to my labels, I can see them, interact with them, and deal with them.
This does not affect your ability to search for them or add further information. It simply keeps them away from your home screen, and you can find them within your labels.
I'm going to unarchive this one for a second just to show you that unarchived notes within labels appear at the top, and your archived notes appear at the bottom. Next up, I want to show you a new way of using the remind option or perhaps a way you haven't used before.
You may be familiar with applying a reminder to some of your notes. One of the great benefits of applying a reminder within Google Keep is that this will also appear on your Google Calendar.
You can see it, read, and interact with that note within Google Calendar. But what many people don't make use of is using a recurring reminder for some of their notes or perhaps a checklist.
Here I have a note that says "review all comments on my YouTube channel," and let's say I'd like to do this once a week. I'm going to start by picking a specific date and time because I want to make sure it's on a Monday.
I'm going to select the next Monday, and I'm going to select a specific time, say Monday morning at 8 a.m. This last option by default is set to "does not repeat," but I'm going to select it and choose weekly.
You can select a different option or choose custom to give you many more choices as to how you'd like this recurring reminder to behave. But in this case, I'm just going to select weekly.
Starting this Monday at 8 a.m., it's going to give me this reminder. I select save, and now I have almost a new type of label indicating when this reminder will occur.
It shows the reminder and that it is recurring. The great thing is that I can select the reminders option in the menu, and it will filter all of my notes that have a reminder associated with them.
Here you can see both of these are going to come up at the same time. I can edit the time if I don't want them to appear simultaneously, but I can quickly glance at all the notes with reminders attached.
If I want to go one step further, if this is a work activity, I can add that work label. You can have more than one label attached to a single note.
Lastly, I hit archive once again, and I've got a clean home screen here on the front page of Google Keep. Maybe I only want to keep my tasks or notes from today on this screen and archive everything at the end of the day.
This keeps everything nice and clean. But if I go into work, I can see all of my work notes, and if I select reminders, I can only see those notes which will remind me in the future.
I hope you enjoyed today's video. I would love to hear from you next.
What are some of your favorite tips to get the most out of Google Keep as you manage all of your notes, information, and to-dos? Be sure to leave your answer in the comments below.
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