Post-it Notes are a fantastic way to get all of those ideas out of your head and to collaborate with others.
There's just something about physically touching a Post-it Note, putting it up on a wall, and moving things around.
But what do you do when your collaboration is over?
When you're done all of that brainstorming with your team, how can you make sure that these tasks get accomplished?
Well, today I'm gonna show you how to turn your physical Post-it Notes into a brand new Trello Board.
Are you ready?
So let's get started.
First things first, let's select the Post-it app on our device.
Now you can see I've got a few sample projects here already, but I wanna start a new one.
So let's select that plus button down below and then we wanna select the camera icon.
This is gonna allow us to view all of our Post-it Notes through our camera, make sure everything's within range, and then select that camera button for just a few seconds.
And there we go, we have now captured all of our paper Post-it Notes.
So now that we've captured the Post-it Notes directly within the app.
The first thing that we're gonna wanna do is see if there's anything here that we don't want to keep.
You can notice that there is a green checkmark on all of the Post-it Notes, but I've got one here in the corner called New Project, and that's not really a task, it's not really a card I want to include.
So if I select that one, it's gonna zoom in and I can select the delete or the trash button there.
And what it does, you can see that that checkmark is now removed.
So now when I create this board that one will not be included.
The other thing that I may wanna do, just before creating the board, is at the top I can give this a new name.
So I'm just gonna call this one Team Tasks.
All right, I'm gonna say done and then select the Create Board.
And here we are, now I've digitized all of my Post-it Notes.
It's still in my own handwriting which can be important especially if you are drawing some diagrams.
If you've got some things that are not necessarily text-based and you wanna keep that within your project.
So there's a few things that we can do here.
If I select the name of this project, if I just select Team Tasks, I can either rename it at this point, but you can see that there are three different organizational options here.
Lemme click off of this for just a second.
Now I can click and hold and start to drag these Post-it Notes around if I want to, right?
I can rearrange them here in real time if I need to, but if I select the name at the top, I can select the grid option here which is gonna put things back into a grid format.
I can go back to the original if I want to.
The last one is gonna put it into sort of an orderly fashion just in sort of a linear fashion here.
But lemme go back to that first one here because I'd like to keep things in roughly the order that I captured them in first.
Now, if I zoom out a little bit more, what I wanna do at this point is actually create a few different lists.
If I go and convert this into a Trello Board right now, all of these are gonna show up in the Team Tasks list.
So let's create a few more.
What I'm gonna do is I'm gonna click and hold on one of these Post-it Notes.
Lemme zoom in a bit more here, click and hold and I'm gonna drag it outside.
When I do that, it's gonna create a new group so these three that I intended to be together, I'm gonna put them, I'm gonna click and drag them all into this Group A over here, perfect.
And then I'm gonna do the same thing with this middle three.
I'm gonna click and hold, just gonna put it in a blank space and now essentially what I'm doing is I'm creating my Trello list or what are going to be my Trello lists here.
Now Group A and Group B, that isn't very descriptive at this point so let's call this first one, let's say rename this group.
These are gonna be Past as in these are things I want my team to review and Group B, these are things that we are going to look at in the Future.
So now I've got my labels here.
Again, I like that you can zoom way out, you can zoom way in right to the granular parts of the Post-it Note everything to a lot tighter together.
So let's see, I want your Team Task will be my first list.
I think I want Future let's move Future over here and then Past, let's click and hold that.
And I'm gonna move that just a little bit over here to the right 'cause that's how I'd like them to be within my Trello Board.
At this point, we wanna go up and click the share icon, we click the share icon, there's a few different ways that you can share within the Post-it app through either PDF or create an image.
You can go directly to some Microsoft apps as well but of course we wanna choose Trello.
So we're gonna select Trello.
Here it's gonna list it as Team Tasks, three lists and 10 cards, it's gonna go into my personal boards.
If you haven't done this yet at this point it's gonna ask you for permissions to use Trello and to integrate with Trello.
Of course, I've already done so, so I'm gonna select Create.
It may take just a few seconds and then let's open up our Trello Board.
And now within Trello, we have the exact same project that I started on within my board.
Everything that I brainstormed with my team, everything that I was working on, I now have a digitized format and of course, like we can always do in Trello, we can click and drag, we can move things around.
If I open these up, I can immediately start to add due dates or a checklist or notes or everything else that we typically do within Trello.
So if you love a paper format, if you love working and brainstorming with Post-it Notes either as an individual or with your team but you wanna make sure that you can continue that project, set some deadlines, add further information, create a Trello Board, you are going to want to check out the Post-it app.
It's available right now for both iOS and Android.
As always, remember being productive does not need to be difficult, in fact, it's very simple.
